Newton Poppleford Cricket
(formally adopted by the NPCC Management Committee
in April 2019 following the Annual General Meeting)
The name of the Club is Newton Poppleford Cricket Club,
hereafter to be referred to as "the club" and the club shall be
affiliated to the England and Wales Cricket Board through the Devon Cricket
2. Aims and Objectives
- To foster and
promote the sport of amateur cricket at all levels within the community and
within the sport, providing opportunities for recreation, coaching and
- To ensure that
all members, playing and non-playing, abide by the ECB Code of Conduct which
incorporates the Spirit of Cricket and by the Laws of Cricket.
- To ensure
a duty of care to all members
of the club by adopting
and implementing the ECB
‘Safe Hands – Cricket’s Policy for Safeguarding
Children’, and any future versions of the Policy.
- To ensure
a duty of care to all members
of the club by adopting
and implementing the ECB
Cricket Equity Policy and any future versions of the Policy.
- To encourage all
members to participate fully in the activities of the club.
Membership of the club shall be open to anyone
interested in the sport of cricket on application regardless of sex, age,
disability, ethnicity, nationality, sexual orientation, religion or other
beliefs. However, limitation of membership according to available facilities is
allowable on a non-discriminatory basis.
The club may have different classes of
membership and subscription on a non-discriminatory and fair basis. The club
will keep subscriptions at levels that will not pose a significant obstacle to
Application for membership of the club shall be
by completion of a formal written or verbal membership request and by payment
of the relevant subscription/joining fees as determined by the Annual General
Meeting of the club.
No person shall be eligible to take part in the
business of the club or eligible for selection for any club team unless the
appropriate subscription has been paid by the specified date or membership has
been agreed by the Committee.
The club Committee may refuse membership, or
remove it, only for good cause such as conduct or character likely to bring the
club or cricket into disrepute. Appeal against refusal or removal may be made
to the Committee who shall appoint an Appeals Committee to hear the appeal.
All members will be subject to the regulations
of the Constitution and by joining the club will be deemed to accept these
regulations and any Codes of Conduct that the club has adopted. The
Constitution shall identify those members eligible to vote at any General
Classes of Membership
There shall be
six classes of membership available. These are:
Member (Must be in full-time or equivalent education).
Appointed Official I.e. Non-playing Executive and Honorary Officials and Colts
Age-Group Managers. (For the purpose of this Constitution, Club Appointed
Officials have the same rights as Full Members.)
Presidents and Honorary Vice Presidents. Vice-Presidents shall be elected
annually at the Annual General Meeting
A list of
members in each category shall be maintained by the Club Secretary or other
Officer of the club.
For the public
liability insurance purposes, individuals will only be deemed to be Members of
Newton Poppleford Cricket Club on the payment of a full membership subscription
and/or the completion of club membership form held by the Club Secretary.
The Officers of
the club shall be as follows:
Club Captain (Sundays)
Election of Officers
shall be elected at the Annual General Meeting of the club from, and by, the
members of the club.
shall be elected for a period of one year but shall be eligible for re-election
to the same office or to another office the following year.
The affairs of the
club shall be conducted by a Management Committee (the Committee) comprising
the Chair, Club Secretary, Treasurer, Club Captain (Sundays), Club Twenty20
Manager, the Club Welfare Officer and the Club Fixture Secretary. The other
Executive Officers of the club are entitled to attend Management Committee
meetings as and when that Officer believes it is necessary.
Executive Officers of the club elected from, and by, the Full Members of the
club shall be entitled to vote at Committee meetings.
will be convened by the Secretary at least once a year or as required.
required for business to be agreed at Committee meetings shall be four of the
Executive Officers of the club.
The duties of
the Committee shall be:
control the affairs of the club on behalf of the members.
keep accurate accounts of the finances of the club through the Treasurer. These
should be available for reasonable inspection by members and should be audited
before every Annual General Meeting. The club shall maintain a bank current
account and the following Officers shall be authorised to sign club cheques:
any two from the Chair, Treasurer, Club Secretary, as agreed by the Committee.
co-opt additional members of the Committee as the Committee feel is necessary.
Co-opted members shall not be entitled to a vote on the Committee and shall serve until the end of the next Annual General Meeting.
make decisions based on a simple majority vote. In the case of equal votes, the Chair shall be entitled to
an additional casting vote.
Committee shall have powers to appoint sub-committees as necessary and to
co-opt advisers who may be non-club members invited to advise on specialist
elected Committee member ceases to be such if he or she ceases to be a member
of the club, resigns by written notice, or is removed by the Committee for good
cause after the member concerned has been given the chance of putting their
case to the Committee. Appeal against removal may be made to the Appeals
Committee. The Committee shall fairly decide time limits and formalities for
has the power to:
- acquire and provide grounds, equipment,
coaching, training and playing facilities, club house, transport, medical and
- provide coaching, training, medical treatment,
and related social and other facilities
- take out any insurance for club, employees,
contractors, players, guests and third parties
- raise funds by appeals, subscriptions, loans and
- borrow money and give security for the same, and
open bank accounts
- buy, lease or licence property and sell, let or
otherwise dispose of the same
- make grants and loans and give guarantees and
provide other benefits
- set aside funds for special purposes or as
- invest funds in any lawful manner
- employ and engage staff and others and provide
- co-operate with or affiliate firstly to any
bodies regulating or organising the sport of cricket and secondly any club or
body involved with
- cricket and thirdly with government and related agencies
- do all other things reasonably necessary to
advance the aims and objectives of the club?
NONE of the above powers may be used other than to advance
the aims and objectives in a manner consistent with the Rules and the general
General Meeting of the club shall be held not later than the end of April each
year. The Committee will ensure that adequate notice of the AGM shall be given
to all club members. Members must advise the Secretary in writing of any other
business to be moved at the Annual General Meeting at least 14 days before a
meeting. The Secretary shall circulate or give notice of the agenda for the
meeting to members not less than seven days before the meeting. (For the
purpose of AGM, notice will involve direct email to members and via placing a
notice on the Club Facebook Page and Website: https://newtonpoppleford.secure-club.com/contact/default.aspx)
The business of
the Annual General Meeting shall be to:
Confirm the minutes of the previous Annual
General Meeting and any General Meetings held since the last Annual General
Receive the audited accounts for the year from
Receive the annual report from the Chair,
Captains, and Fixture Secretary.
Elect an auditor
Elect the Officers of the Club (i.e. President;
Vice Presidents, Chair, etc.) and Team Captains/Managers
Review club subscription rates and agree them
for the forthcoming year
Transact such other business received in writing
by the Secretary from members
14 days prior to the meeting and included on the agenda.
candidates for election of Offices shall be made at the Annual General Meeting.
Nominations can only be made by Full Members and must be seconded by another
Meetings may be convened by the Committee or on receipt by the Secretary of a
request in writing from not less than five Full Members of the club. At least
21 days’ notice of the meeting shall be given.
At all General
Meetings, the Chair will be taken by the Chair or, in their absence, by a
deputy appointed by Full Members attending the meeting. Decisions made at a
General Meeting shall be by a simple majority vote from those Full Members
attending the meeting. In the event of equal votes, the Chair of the meeting
shall be entitled to an additional casting vote.
A quorum for a
General Meeting shall be 7 Full Members and any other categories of membership
entitled to vote (as outlined by the membership section of this Constitution)
and Officers of the Club including at least two from the Chair, Secretary and
Each Full Member
of the Club shall be entitled to one vote at General Meetings. Social members
are not recognised as Full Members of the Club.
Alterations to the Constitution
alterations to the club Constitution may only be considered at an Annual or
Special General Meeting, convened with the required written notice of the
proposal. Any alteration or amendment must be proposed by a Full Member of the
club and seconded by another Full Member. Such alterations shall be passed if
supported by not less than two- thirds of those Full Voting Members present at
the meeting, if a quorum has been achieved.
All club monies
shall be banked in an account in the name of the club.
shall be responsible for the finances of the club and for providing a report on
the financial position as required by the Committee.
shall ensure that the club maintains adequate and appropriate insurance to
cover the activities of the club.
year will end on 6 April.
will present a statement of annual accounts at the Annual General Meeting.
Any cheques drawn against club funds should hold the
signature of the Treasurer and be approved by one other member of the Management
Property and Funds
property and funds of the club cannot be used for the direct or indirect
private benefit of members other than as reasonably allowed by the Rules and
all surplus income or profits shall be reinvested in the club.
club may also in connection with the sports purposes of the club:
and supply food, drink and related sports clothing and equipment
members (though not for playing) and remunerate them for providing goods and
services, on fair terms set by the Committee without the person concerned being present
for reasonable hospitality for visiting teams and guests
the Committee and members acting properly in the course of the running of the
club against any liability incurred in the proper running of the club (but only
to the extent of its assets).
Discipline and Appeals
regarding the behaviour of members should be lodged in writing with the
shall appoint a Disciplinary sub-committee who will meet to hear complaints
within 14 days of a complaint being lodged. Any member requested to attend a
Disciplinary sub-committee shall be entitled to be accompanied by a friend or
other representative and to call witnesses. The Committee (or its
sub-committee) has the power to take appropriate disciplinary action, including
the termination of membership.
The outcome of
the disciplinary hearing shall be put in writing to the person who lodged the
complaint and the member against whom the complaint was made within seven days
following the hearing.
There shall be a
right of appeal to the Committee against either the finding or the sanction
imposed or both following disciplinary actions being taken. The Committee shall
appoint an Appeals Committee (a maximum of three) which shall not include
members involved with the initial disciplinary hearing but may include
non-members of the club. The Appeals Committee shall consider the appeal within
14 days of the Secretary receiving the appeal. The individual submitting the
appeal shall be entitled to be accompanied by a friend or other representative
and to call witnesses. The decision of the Appeals Committee shall be final and
binding on all parties.
at any General Meeting of the club, a resolution be passed calling for the
dissolution of the club, the Secretary shall immediately convene a Special
General Meeting of the club to be held not less than one month thereafter to
discuss and vote on the resolution.
at that Special Meeting, the resolution is carried by at least two-thirds
(three quarters) of the Full Voting Membership present at the meeting, the
Committee shall thereupon, or at such date as shall have been specified in the
resolution, proceed to realise the assets of the club and discharge all debts
and liabilities of the club.
Committee will then be responsible for the orderly winding up of the club’s
settling all liabilities of the club, the Committee shall dispose of the net
assets remaining to one or more of the following:
another club with similar sports purposes which is a registered charity and/or
another club with similar sports purposes which is a registered Community
Amateur Sports Club and/or
the club’s governing body for use by them for related community sports.
Poppleford Cricket Club hereby adopts and accepts this Constitution as a
current operating guide regulating the actions of all members.
Name: Matthew Raistrick Date: 17/4/2019
April 2019 - Newton Poppleford Cricket Club Chairman
Name: Antony Cox Date: 17/4/2019
April 2019 - Newton
Poppleford Cricket Club Secretary